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Differences between Microsoft Office Web and Desktop Versions

 


You must be familiar with Microsoft Office. This software is one of a collection of applications that can be used for typing, processing data, to presentations, to managing and sending e-mails. Microsoft Office is usually installed on the user's device, one of which is a PC. Microsoft Office can also actually be used without installation, namely through the Office.com web. This web version of Microsoft Office can be accessed anywhere and anytime and has similar functions to the offline version of Office. Although similar, the two have differences. The most striking main difference between Office desktop and the web is of course how to access them. To access the desktop version of Office, users must first install the software on their respective PCs, and must purchase a license in order to use all Office features. On the other hand, the web version of Office, as mentioned earlier, can be accessed for free easily through an internet browser such as Chrome, without having to install it first or buy a license. Instead, users must register or sign in (login) first using a Microsoft account, before they can use the web version of Office.

because it can be accessed through a browser, the web version of Office can also be accessed via smartphone devices, not only PCs. Although access is easier, the features of the web version of Microsoft Office are more limited. So, what are the different features?

Differences between web and desktop versions of Office

Citing the official page of Microsoft Office, the web version is part of the Microsoft 365 service. This service can be obtained by all users through a monthly subscription. If you want to use it for free, users simply need to register an e-mail to create a Microsoft account. However, free users will be limited to only about 5 GB of storage space. If you want more capacity, users must be willing to pay a monthly subscription fee. There are several packages to choose from, such as for personal use at home, small and medium businesses, large companies, schools, to non-profit organizations. In addition to large storage capacity, subscribed users will also get additional feature storage that is connected to the cloud to collaborate in real-time with other users. Microsoft also promises additional features and security guarantees for customers of this web version of Office. Meanwhile, the desktop version of Office is sold as a one-time purchase. This means that users only pay a one-time license fee to get Office applications on one computer. However, Microsoft says there is no upgrade or update option. This means that if there is a new Office in the future, the user must purchase a new license at full price. In addition, there are also a number of feature differences in the web and desktop versions of Office.


The web version of Microsoft Word can open all Word documents created using the desktop application Word 2.0 or later. For document viewing only mode (View Mode), the supported file formats are .docx, .doc, .docm, .dotm, .dotx, and .odt. As for the editing mode (Edit Mode), the supported formats are .docx, .doc (will be converted to .docx first), .docm, and .odt. It should be noted that the web version of Word cannot open or edit documents in .pdf format. The desktop version of Word features that cannot be found on the web version can be seen in the following table.

Microsoft Excel


The web version of Microsoft Excel can open all Excel documents created using the Excel 97 desktop application or later versions. For View Mode, the supported file formats are .xlsx, .xlsb, .xls, .xlsm, and .ods. As for Edit Mode, the supported formats are .xlsx, .xlsb, .xls (converted to .xlsx first), .xlsm, and .ods. Note that the web version of Excel cannot open or edit documents in .xlt and .xltx formats. The desktop version of Excel features that cannot be found on the web version.

Microsoft OneNote


The web version of Microsoft OneNote can open all OneNote documents created using the OneNote 2010 or later desktop application. For View Mode and Edit Mode, the compact web version of OneNote supports the .one file format. The desktop version of OneNote features that cannot be found on the web version

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